UK Companies House Identity Verification: Key Compliance Rules

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The introduction of identity verification is one of the key changes to UK company law under the Economic Crime and Corporate Transparency Act 2023. This landmark legislation gave Companies House new and enhanced powers to help disrupt economic crime and support economic growth. Identity verification will provide more assurance about who is setting up, running, owning and controlling companies in the UK.

Please see following for further information:

https://www.gov.uk/government/news/companies-house-starts-to-verify-identities

https://www.gov.uk/government/collections/identity-verification-at-companies-house

You will need verify your identity at Companies House if you are:

• a director
• the equivalent of a director – this includes members, general partners and managing officers
• a Person with Significant Control (“PSC”)
• an Authorised Corporate Service Provider (“ACSP”) – also known as a Companies House authorised agent and usually have roles such as accountants, solicitors or company formation agents
• someone who files for a company – for example, a company secretary

You can choose to verify your identity from 18 March 2025 but in the future it will be a legal requirement FOR:

• Authorised Corporate Service Providers – from 18 March 2025
• Directors and a Person with Significant Control – from 18 March 2025
• People who file at Companies House – not required to verify yet

Information provided by TFO Tax.

FAQ

1. Who needs to verify their identity with Companies House?

As of March 18, 2025, identity verification is mandatory for company directors, Persons with Significant Control (PSCs), and Authorised Corporate Service Providers (ACSPs), such as accountants and formation agents. Individuals who file documents on behalf of a company are not yet required to verify their identity.

2. Why is identity verification being introduced?

This measure is part of the Economic Crime and Corporate Transparency Act 2023. It aims to enhance trust in the UK business environment by ensuring transparency about who owns and controls companies, thereby reducing the risk of economic crime.

3. How do I complete identity verification?

You can verify your identity online using the GOV.UK One Login platform or through an ACSP. Required documents typically include a valid passport, UK driver’s license, or banking credentials. Once verified, you receive a unique Companies House identifier for future use.

4. What happens if I don’t verify my identity?

You may not be legally appointed as a director or PSC. Companies that appoint unverified individuals could also face legal penalties. Enforcement may include fines or restrictions on filing rights.

5. Can non-UK residents verify their identity?

Yes. Non-residents holding roles in UK companies can complete verification. In some cases, using an ACSP may be necessary for verification, especially where digital identity documents are limited.

6. Do I need to verify my identity every year?

No. Once verified, your identity is linked to a unique identifier and does not need to be re-verified annually. However, if your personal details change or you take on new company roles, re-verification might be required

Frequently Asked Questions

Who is required to verify their identity with Companies House under the new rules?

From 18 March 2025, identity verification is mandatory for company directors, Persons with Significant Control (PSCs), and Authorised Corporate Service Providers (ACSPs) such as accountants or formation agents. Individuals who file on behalf of a company, like company secretaries, are not yet required to complete verification.

What is the main legislative basis for the new Companies House identity verification requirements?

The identity verification requirements are introduced under the Economic Crime and Corporate Transparency Act 2023. This act grants Companies House new powers aimed at disrupting economic crime and supporting greater transparency in company ownership and management.

How can individuals complete identity verification with Companies House?

Identity verification can be completed online via the GOV.UK One Login platform or through an Authorised Corporate Service Provider (ACSP). Typical documents required include a valid passport, UK driver’s license, or recognized banking credentials.

Are non-UK residents able to verify their identity for UK company roles?

Non-UK residents with positions in UK companies can complete the required identity verification. In situations where digital identity documents are limited, using an ACSP may be necessary to facilitate the verification process.

What are the consequences of not verifying identity with Companies House when required?

Individuals who do not verify their identity may be unable to be legally appointed as directors or PSCs. Companies that appoint unverified individuals could face legal penalties, including potential fines or restrictions on their ability to file documents.

Is annual re-verification required once identity has been verified at Companies House?

Annual re-verification is not required once identity has been successfully verified and linked to a unique Companies House identifier. Re-verification may only be necessary if personal information changes or if a new relevant company role is assumed.

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